The method can export only a single mailbox at a time.Limitations of manual export using Outlook Choose Outlook Data File (.pst) as the format of desired export job.Select the second option to ‘ Export to a file.’ Then, click Next.In Outlook, First click on File option and choose Import/Export section in Open & Export category.To Export Office 365 mailboxes to PST individually, it is a suitable option. It won’t require any additional permission or Administration involvement. Method 2- Export Office 365 mailboxes to PST using Outlookįor a single Office 365 account connected in Outlook, you can export it directly to a new PST file. The method will migrate only the primary mailbox.There is no direct filter option to apply on the mailboxes.It takes a significant time in completing the export job for a large mailbox.Only an experienced Office 365 administrator can complete the process.Limitations of the Manual export using Microsoft 365 Admin Center The download will start, and you must let it finish before checking the PST file.You can also customize the PST file name. Then, use the Browse option to select the folder location. After downloading the tool, start it and paste the export key.Authorize the download of the tool by clicking on the open option.NOTE – You must use Microsoft Edge browser to download the eDiscovery tool. Click on Download Results to download the eDiscovery tool. Copy the Export key as it will be useful at a later step.There are several options to choose include and exclude items and you can also pick multiple options to create one or multiple PST files.If you double-click on the search results, then its summary will come up and If you click on Action, then many options will appear.After its completion, the status of search job will be ‘completed.’ The content search job starts looking into mailboxes based on the given keywords and other parameters. Export the search results into PST format.A brief summary shows all the selected locations, user mailboxes, and other features.Define the search conditions based on keywords.Select the mailboxes for looking the items into it.In the Specific locations, enable the Exchange Mailboxes option.Provide a unique name and an optional description for the search job.The Content Search creates a search job for the selected mailboxes based on several parameters and keywords. Now Export role is listed in the Assigned Roles.Type Export and use the checkbox to select the role.You can see that there is no Export Role in the Assigned Roles. Select eDiscovery manager and double-click on it.In the Permissions category, check the Roles.In the list of available admin centers, click Compliance.As a Global Administrator, login to Office 365 Admin Center and go to Admin wizard.By default, the Export role is not included in the available roles for eDiscovery Manager. Add the Export Role in eDiscovery ManagerĮDiscovery manager is the facility that checks the content in the mailbox and brings you the results for exporting. It is a detailed process that requires the help of several wizards before making a PST file. In Office 365 Admin Center, you can create an eDiscovery search and exports its results into PST format. Method 1- Export Office 365 mailbox to PST using Office 365 Admin Center
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